Why Your Business Needs Secure Document Destruction

Every company creates potentially sensitive documents everyday. You may not know that each year, Australian companies risk losing billions of dollars to identity theft and business intelligence theft - which is more often than not, thanks to the irresponsible disposal of office paper work. Implementation of more robust methods to ensure that documents the destruction not only eliminate your prospects litigation or business losses, it is also a legal requirement.

The importance of secure document destruction is highlighted in section 4.2 of National Privacy Principles guidelines comply Privacy Act 1988th It states that "an organization must take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed." Safe disposal of paper-based records could include shredding, grinding or dissolving paper files or contracting a licensed disposal company for safe disposal. This is not only an opportunity for business owners, it is a substantial effort towards reinforcing all involved. The unforeseen injuries and hefty financial blow of confidential information falling into the wrong hands is a threat to all businesses and organizations must reckon with.

Specialist companies like Access Records Management, delivering solutions such as locked containers for disposal, your unnecessary files that can be delivered to your business premises on a random or regular rotation basis. Companies like this should also offer security and safety trucks cleared staff to collect your evidence from the locked security bins provided to you. The documents are then transported to secure premises for destruction. Under strict control, a good document destruction company safely destroy your sensitive documents that give you peace of mind with a certificate of destruction after completion. Their rooms are equipped with state of the art recording control and security surveillance equipment to ensure only authorized personnel can enter the premises. The entire rendering process also included a security CCTV system. Once the documents are destroyed, the paper is recycled and used in the production of paper products from a variety of local and national companies.

With crimes such as fraud and identity theft on the rise, fail-safe information privacy is highly valued. Customer Database lists, business draft legal documents and credit card information are all elements that could prove problematic if inadvertently exposed to people outside the company. Although information in a document can no longer relate to your business, such as personal financial information about a former employee, it is mandatory that you will probably destroy the file. Sound business practices as they bring peace of mind, protection, efficiency and customer satisfaction. Your business can be severely punished if it was discovered that those rules had been overlooked. Companies must therefore take extra care when they implement their commitment to customer and personal life, by taking further steps to properly perform secure document destruction.